Outbound Email DLP Gateway

Stop Sensitive Data Before It Leaves Your Organization

Detect, quarantine, encrypt, and block outbound emails containing PII, PHI, PCI, and confidential business data — before they reach external recipients.

Detect sensitive content in every outbound email and attachment
Prevent accidental disclosures and policy violations
Maintain audit-ready compliance with immutable records

Request a 30-Minute Demo See How It Works

Without MailVeriQ

LEAKED SSN found in email body

LEAKED Patient record in .xlsx attachment

LEAKED Credit card number in PDF

MISSED Source code sent to personal email

MISSED NDA sent to external domain

5 data leaks — zero visibility

With MailVeriQ

BLOCKED SSN detected & email stopped

QUARANTINED Patient record held for review

BLOCKED Credit card stripped from PDF

ENCRYPTED Source code encrypted before send

BLOCKED External send blocked by policy

5 risks caught — all resolved

Your Security Command Center

Real-time visibility into every outbound email, threat detection, and compliance posture — in a single view.

12,847Emails Scanned

23Threats Blocked

156Reviewed & Approved

4Active Frameworks

Policy Actions Today

Blocked

Quarantined

Encrypted

Approved

156

Sensitive Data Detected

PII 14 SSN, DOB, Address

PHI 8 Patient records, Dx codes

PCI 5 Card numbers, CVV

IP 3 Source code, trade secrets

Live Threat Feed

BLOCKED Credit card data in .xlsx attachment 2m ago

QUARANTINED PHI detected — pending reviewer 8m ago

ENCRYPTED NDA sent to external counsel 12m ago

APPROVED Quarterly report — auto-cleared 15m ago

Explore the full dashboard →

Integrations

Works With Your Existing Email Infrastructure

MailVeriQ deploys as an SMTP gateway — no agents, no plugins, no changes to user workflows. It sits between your mail server and the internet.

User sends email

Your mail server

MailVeriQ Gateway Scan → Detect → Decide

Safe delivery

Microsoft 365

Exchange Server

Google Workspace

Any SMTP Server

Works with any email solution that supports SMTP relay. Deploys in under 30 minutes — no agents, no plugins, no changes to user workflows.

Why Teams Choose MailVeriQ

Drive Measurable Risk and Compliance Outcomes

MailVeriQ is more than a rule engine — it is a control point that directly supports your top business and audit priorities.

Avoid Expensive Data-Breach Incidents

Reduce the likelihood of confidential information leaving via email by automatically inspecting every message and attachment, and stopping violations before they reach external recipients.

Prove Compliance Without Scrambling

Generate audit-ready evidence from detailed logs that capture every detection, decision, and policy change — mapped to the regulatory frameworks your organization must satisfy.

Shorten Investigation and Response Time

Give security teams a single place to see which emails were flagged, who reviewed them, and what actions were taken, so incidents can be contained in minutes instead of days.

Standardize Controls, Reduce Overhead

Centralized policies and structured approval workflows keep every department consistent — while automatic escalation and SLA timers free reviewers from chasing low-risk messages.

Platform

Complete Outbound Email Protection

One platform to catch regulated and confidential content, enforce policies, manage approvals, and maintain a continuous compliance record.

Prevent Customer Data From Leaving

Every outbound email and attachment is scanned for credit card numbers, SSNs, patient health records, and custom sensitive patterns — blocked before reaching external recipients.

Automatically Stop Policy Violations

Automatically enforce the right controls for each team and risk level. Quarantine, monitor, or block emails based on content, recipient, or sender — before delivery.

Resolve Incidents in Minutes, Not Days

Quarantined emails are routed through structured approval chains with tiered reviewers, SLA timers, automatic escalation, and mandatory comments — so nothing falls through the cracks.

Be Audit-Ready, Always

Every scan, detection, approval, and rejection is captured with timestamps and user attribution. Pull audit-ready reports on demand for regulators and internal stakeholders.

See Everything, Miss Nothing

Monitor email volume, detection rates, quarantine status, and approval metrics in real time. Drill into individual messages and track the complete lifecycle of every flagged email.

Right Access for the Right People

Granular roles from platform administrators to read-only auditors. Every page, action, and data point is scoped to the right people with the right permissions.

Solutions

Protect Every Outbound Message, Every Time

From accidental disclosures to insider threats — MailVeriQ gives your security team complete control over what leaves the organization via email.

Sensitive Data Protection

Automatically detect credit card numbers, social security numbers, national IDs, bank account details, and other regulated data formats before they reach external recipients.

Pre-built patterns for 50+ data types
Custom dictionaries for your organization
Attachment scanning for documents & spreadsheets

Accidental Exposure Prevention

Stop employees from accidentally emailing confidential files, internal reports, or client data to the wrong recipients. Catch mistakes before they become breaches.

Recipient domain validation rules
Quarantine with one-click approve or block
Real-time sender notifications

Regulatory Compliance

Enforce email-level controls aligned to the frameworks your industry demands. Every policy action is recorded so evidence is ready when auditors come calling.

Detection policies mapped to major regulations
Configurable retention & data lifecycle
One-click audit report exports

Insider Threat Mitigation

Detect and prevent intentional data exfiltration via outbound email. Monitor for unusual patterns, bulk data transfers, and attempts to bypass security controls.

Threshold-based anomaly detection
Multi-level approval for high-risk emails
Complete forensic trail for investigations

How It Works

From Send Click to Safe Delivery — in Four Steps

MailVeriQ sits between your email server and the outside world. Every outbound message is inspected before delivery. See the dashboard →

Your User Hits Send

The email is transparently routed through the MailVeriQ Gateway before leaving your environment. Encrypted connections ensure data is secure in transit.

MailVeriQ Inspects

The body and attachments are scanned against pre-built and custom patterns for financial data, health records, personal identifiers, and confidential business information.

Policies Decide

Clean emails go out instantly; risky emails are held in quarantine and assigned to the right reviewers according to your approval chain and SLAs.

Every Decision Recorded

Approvals, rejections, reviewer comments, and timestamps are captured in an immutable ledger — ready for audits, forensics, or internal reporting at any time.

Security

Enterprise-Grade Security by Design

Your email gateway is a critical piece of your security posture — so MailVeriQ is built and operated with the same rigor as the data it protects.

Strong Isolation

Each organization's emails, policies, and audit records are separated at the infrastructure level, not just application logic.

End-to-End Encryption

All connections, stored messages, and credentials use industry-standard encryption, minimizing the blast radius of any compromise.

Designed for Audits

Detailed logs of who did what, when, and why — always available to support investigations and regulatory reviews.

SSO & Access Control

SAML 2.0 single sign-on, granular role-based permissions, and session management keep access tightly controlled.

HIPAA PHI detection & quarantine

PCI DSS Card data detection & blocking

GDPR PII patterns & retention controls

SOX Audit trails & policy versioning

Who It's For

Built for Modern, Regulated Organizations

MailVeriQ is designed for teams that cannot afford uncontrolled outbound email — whether due to regulation, client contracts, or brand risk.

CISOs & Security Leaders

Gain a provable control for email data loss that plugs straight into your risk register and reduces audit and breach exposure.

IT & Email Administrators

Drop MailVeriQ between your email server and the outside world with minimal disruption, while maintaining performance and uptime.

Compliance & Risk Teams

Access clear, time-stamped traces of every detection and decision to satisfy auditors, regulators, and internal stakeholders on demand.

Business & Department Heads

Let teams send the emails they need to do business — with policy-driven guardrails that reduce risk without slowing sales or operations.

The Challenge

Email Is Still Your Biggest Blind Spot

Most organizations have hardened their endpoints and networks, yet outbound email remains an unmonitored exit point for confidential information. Security teams often fall back on manual spot-checks, basic transport rules, or trust alone — none of which hold up at scale.

MailVeriQ closes this gap with real-time inspection, consistent policy enforcement, and a continuous record of every action taken on every message.

Talk to a Security Expert

#1 Email is the top vector for accidental data exposure in enterprise organizations

$4.88M average cost of a data breach in 2024 — IBM Cost of a Data Breach Report

68% of breaches involve a human element — Verizon 2024 DBIR

See MailVeriQ on Your Own Email Flows

In 30 minutes, our team will walk you through how MailVeriQ inspects your outbound email, applies policies, and builds the audit trail your regulators expect. You'll leave with a clear view of how the gateway fits into your existing email infrastructure and compliance programs.

30-minute personalized walkthrough

See policies on your compliance use case

No commitment required